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Current Vacancies
Office Administrator
Wharfeside Hire – Event & Catering Equipment Hire
Full-Time | Thorp Arch, Wetherby | Temporary to Permanent Opportunity
About Us
Wharfeside Hire supplies high-quality catering equipment, linen and event furniture to weddings, corporate functions and large-scale venues across the region. Precision, reliability and presentation are central to what we do.
We are entering a period of growth and are looking for a capable and organised Office Administrator to strengthen our operations team.
The Role
This is a key operational role within the business.
You will be responsible for ensuring bookings, communication and administration run smoothly during both peak and off-peak periods. Accuracy and organisation are essential, as errors directly impact live events.
Your responsibilities will include:
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Managing incoming enquiries via phone and email
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Preparing accurate quotes and processing bookings
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Issuing invoices and monitoring payments
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Coordinating delivery and collection schedules
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Supporting warehouse planning and job allocation
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Maintaining accurate system records
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Liaising professionally with venues, caterers and event planners
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Assisting with stock availability checks
This is not a passive administrative role. You will play an active part in keeping events running smoothly from initial enquiry through to completion.
Team Approach & Peak Season
Wharfeside Hire operates as a close-knit team.
During peak season (spring and summer), the business becomes fast-paced and hands-on. While this is an office-based role, there may be occasions where supporting wider areas of the business is required to ensure events run successfully.
This could include:
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Assisting with final order checks prior to dispatch
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Supporting delivery scheduling adjustments
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Helping coordinate urgent changes
We are a practical, “roll your sleeves up” business. We value individuals who are willing to contribute beyond their core responsibilities when required.
What We’re Looking For
We are seeking someone who:
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Is highly organised and methodical
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Communicates clearly and professionally
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Can manage multiple tasks under time pressure
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Has strong written and verbal communication skills
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Is comfortable using CRM systems, spreadsheets and cloud-based tools
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Takes ownership of their work
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Remains calm during busy operational periods
Experience in hospitality, events, logistics or a similar fast-paced environment is beneficial but not essential.
Personal Attributes
The right candidate will:
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Think ahead and anticipate issues
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Take pride in accuracy
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Be proactive rather than reactive
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Support the wider team
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Demonstrate reliability and professionalism
We are particularly interested in individuals looking to build a long-term career within a growing business.
What We Offer
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Stable and growing company
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Supportive working environment
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Opportunity for progression in a growing business
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Exposure to high-profile events and venues
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Competitive salary based on experience
Working Pattern
Full-time role.
Peak season requires flexibility and a positive attitude towards a fast-moving environment.
How to Apply
Please submit your CV along with a short covering note explaining why this role suits you.
Email: info@wharfesidehire.co.uk
Our Showrrom
Please contacts us to book an appointment
Monday: 9am-5pm
Tuesday: 9am-5pm
Wednesday: 9am-5pm
Thursday:: 9am-5pm
Friday: 9am-5pm
Contact us
Have a question, or want a product recommendation? Get in touch.