Office Administrator

Wharfeside Hire – Event & Catering Equipment Hire
Full-Time | Thorp Arch, Wetherby | Temporary to Permanent Opportunity

About Us

Wharfeside Hire supplies high-quality catering equipment, linen and event furniture to weddings, corporate functions and large-scale venues across the region. Precision, reliability and presentation are central to what we do.

We are entering a period of growth and are looking for a capable and organised Office Administrator to strengthen our operations team.

The Role

This is a key operational role within the business.

You will be responsible for ensuring bookings, communication and administration run smoothly during both peak and off-peak periods. Accuracy and organisation are essential, as errors directly impact live events.

Your responsibilities will include:

• Managing incoming enquiries via phone and email

• Preparing accurate quotes and processing bookings

• Issuing invoices and monitoring payments

• Coordinating delivery and collection schedules

• Supporting warehouse planning and job allocation

• Maintaining accurate system records

• Liaising professionally with venues, caterers and event planners

• Assisting with stock availability checks

This is not a passive administrative role. You will play an active part in keeping events running smoothly from initial enquiry through to completion.

Team Approach & Peak Season

Wharfeside Hire operates as a close-knit team.

During peak season (spring and summer), the business becomes fast-paced and hands-on. While this is an office-based role, there may be occasions where supporting wider areas of the business is required to ensure events run successfully.

This could include:

• Assisting with final order checks prior to dispatch

• Supporting delivery scheduling adjustments

• Helping coordinate urgent changes

We are a practical, “roll your sleeves up” business. We value individuals who are willing to contribute beyond their core responsibilities when required.

What We’re Looking For

We are seeking someone who:

• Is highly organised and methodical

• Communicates clearly and professionally

• Can manage multiple tasks under time pressure

• Has strong written and verbal communication skills

• Is comfortable using CRM systems, spreadsheets and cloud-based tools

• Takes ownership of their work

• Remains calm during busy operational periods

Experience in hospitality, events, logistics or a similar fast-paced environment is beneficial but not essential.

Personal Attributes

The right candidate will:

• Think ahead and anticipate issues

• Take pride in accuracy

• Be proactive rather than reactive

• Support the wider team

• Demonstrate reliability and professionalism

We are particularly interested in individuals looking to build a long-term career within a growing business.

What We Offer

• Stable and growing company

• Supportive working environment

• Opportunity for progression in a growing business

• Exposure to high-profile events and venues

• Competitive salary based on experience

Working Pattern

Full-time role.
Peak season requires flexibility and a positive attitude towards a fast-moving environment.

How to Apply

Please submit your CV along with a short covering note explaining why this role suits you.

Email: info@wharfesidehire.co.uk